Privacy Policy
Welcome to Ärzteversorgung Westfalen-Lippe (ÄVWL)!
Thank you for visiting our website and your interest in our fund and benefits. The protection of your personal data during processing is important to us throughout the entire process. This also applies to your visit to our website.
This Privacy Policy will inform you about how our Internet offers implement data protection requirements. Any personal data collected when visiting our website is processed in compliance with the legal requirements.
1. PERSONAL DATA
Personal data means information on the personal or material circumstances of an identified or identifiable natural person. This includes information, such as your name, address, telephone number or date of birth. Information not directly related to your identity — such as your favourite websites or a website’s number of users — does not constitute personal data.
2. USE OF PERSONAL DATA
Your disclosed personal data will only be used by us for compliance with our legal obligation or to process your inquiry. Your data is not used for other purposes.
3. COLLECTION AND PROCESSING OF PERSONAL DATA WHEN VISITING OUR WEBSITE
When you visit our website, our web server will temporarily store the connection data of the requesting computer (IP address), the pages you visit on our website, the date and length of your visit, the identification data of your browser and operating system and, if applicable, the website from which you navigated to our website. This enables our website to function.
Further personal data, such as your name, address, telephone number or email address, will not be collected unless disclosed by you voluntarily on our contact form.
Whenever a user accesses a page of our website or retrieves a file, access data about this process will be temporarily stored in a log file on our server or by our provider for 7 days.
- Time, date
- Browser type and settings
- Operating system
- The page you visited
- Amount of data transferred
- Access status (file transferred, file not found, etc.)
This data may be used to generate statistics that help us adjust our website to our visitors’ needs. Personal identification is only possible if you log in directly on our website or access our website from a personalised page.
The legal basis for the temporary storage of data and log files is point (e) of Article 6 (1) of the GDPR pursuant to Section 3 (1) of the North Rhine-Westphalian Data Protection Act [Datenschutzgesetz Nordrhein-Westfalen (DSG NRW)].
4. CONTACTING US VIA OUR CONTACT FORM OR EMAIL
You may contact ÄVWL through several ways, such as our contact form or email address. You may also transmit your data by mail or in person. If you contact us electronically, any personal data will be entered by you voluntarily (on the legal basis of point (a) of Article 6 (1) of the GDPR). The following data may be stored:
- Salutation, name, first name, title, member number, membership status, sex, email address, street, house number, ZIP code, city, country, telephone number, subject, message, timestamp, username, IP address.
When contacting us via email or our contact form, data you disclose voluntarily must be stored for us to process your inquiry.
Processed personal data we receive via email or our contact form will be erased when its storage is no longer necessary for your pursued purposes or for the initiated administrative processes subject to the storage obligations.
We explicitly note that data you transmit to contact us may include particularly sensitive information about your mental or physical health, racial or ethnic origin, political opinions, religious or philosophical beliefs, membership in a union or political party or about your sex life. By transmitting such data to us, you explicitly consent to ÄVWL collecting, processing and using this data to contact you. This data will be processed in compliance with this Privacy Policy and other applicable laws.
Before contacting us by email, please consider that data transmissions via the Internet may not ensure the confidentiality of transmitted information. We therefore recommend sending us confidential messages by mail.
5. APPLICATION PROCESS
Applicant data is only processed for the purpose and as part of the application process. We only process applicant data to take steps prior to entering into a contract pursuant to point (b) of Article 6 (1) of the GDPR and Section 18 (1) of the North Rhine-Westphalian Data Protection Act. The application process requires applicants to disclose personal data. The necessary data is specified by the job offer. Furthermore, applicants may disclose additional data voluntarily. By submitting an application, applicants consent to the processing of their data for purposes of the application process. Any special categories of personal data disclosed during the application process voluntarily will be processed in compliance with point (b) of Article 9 (2) of the GDPR.
6. DATA TRANSFERS TO THIRD PARTIES
We use personal data for internal purposes as part of our relationship with members. Such data is only transferred to third parties as permitted by law. Personal data is only collected and transferred to authorised public institutions and authorities in compliance with applicable laws or if ordered by a court. Our employees and commissioned service providers are committed to confidentiality and compliance with data protection.
7. USE OF COOKIES
Our website uses session cookies. Cookies are small amounts of data placed on your computer by a website operator. Data is stored in cookies (e.g. in navigation) to perform certain functions of our website. Temporary cookies are automatically deleted when you close your browser and only contain an identification number (session ID) that allows our server to assign consecutive requests of a browser to the same user. Temporary cookies are used by many servers and do not present a security risk or store data permanently. Temporary cookies provide the benefit of, e.g., not having to enter your personal data again when completing forms on our website.
The session ID stored on your device will be automatically erased when your access to our website ends. You may also actively delete session cookies on your browser. Personal data is processed using the above-stated cookies on the basis of point (e) of Article 6 (1) of the GDPR pursuant to Section 3 (1) of the North Rhine-Westphalian Data Protection Act.
8. USE OF ANALYSIS SERVICES (MATOMO)
Our website uses Matomo, a so-called web analysis service. Matomo uses so-called “cookies,” i.e., small text files that are placed on your computer and enable us to analyse how our website is used. For this purpose, usage information (including your shortened IP address) generated by cookies will be transmitted to our servers and stored for analysis purposes to optimise our website. Your IP address will be anonymised immediately and you will remain anonymous to us as user. The information generated by cookies on your use of our website will not be transferred to third parties, but automatically erased after 4 weeks. You may also actively delete cookies on your browser.
Your use of our website will only be analysed with your explicit consent. You may grant your consent on the cookie banner when opening our website. Your personal data using the above-stated analysis cookies will then be processed on the basis of your consent pursuant to point (a) of Article 6 (1) of the GDPR.
Your consent to the placement of a unique web analytics cookie on your browser may be withdrawn at any time without stating reasons. After you withdraw your consent, data may no longer be transferred. However, withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal. You may withdraw consent via the following link: https://aevwl.de/#consent-change
9. MEMBER PORTAL
To use our protected area, you must register on our member portal.
We will only collect the data necessary for registration. This data will be processed on the basis of point (e) of Article 6 (1) of the GDPR pursuant to Section 3 (1) of the North Rhine-Westphalian Data Protection Act (DSG NRW). Any additional collected data will be labelled as voluntary and based on your consent pursuant to point (a) of Article 6 (1) of the GDPR. The Privacy Policy of our member portal may be found here.
10. REFERENCES TO EXTERNAL LINKS
Our website features links to third-party websites.
We are not liable for third-party websites. Their content and compliance with data protection requirements are the responsibility of the operator. We will immediately remove such links when learning of infringements.
11. NEWSLETTER
You may subscribe to our newsletter on our website. Please note that subscriptions require certain data to provide your desired information.
Your data will only be used to send you our newsletter and will not be transferred to third parties.
Our newsletter will only be sent with your consent pursuant to point (a) of Article 6 (1) of the GDPR. After subscribing on our website, a confirmation email will be sent to your specified email address (so-called double opt-in). You may unsubscribe at any time. An uncomplicated way to unsubscribe is offered by the link in every newsletter.
When subscribing to our newsletter, additional data to that stated above will be stored if necessary as evidence that you subscribed to our newsletter. This may include storing your full IP address at the time of your newsletter subscription or confirmation and a copy of our confirmation email. This data will be processed on the basis of point (e) of Article 6 (1) of the GDPR pursuant to Section 3 (1) of the North Rhine-Westphalian Data Protection Act and in the interest of evidence of the lawfulness of your newsletter subscription.
12. AUTOMATED DECISION-MAKING
Automated decision-making, including an evaluation of personal aspects (so-called “profiling” pursuant to Article 4 (4) of the GDPR), is not performed.
13. EXTERNAL LINKS
To provide you with the best possible information, our pages include links that refer to third-party websites. We are not liable for such websites. Their content and compliance with data protection requirements are the responsibility of the operator.
14. DATA SUBJECT RIGHTS
You have the right
- of access under Article 15 of the GDPR
- to rectification under Article 16 of the GDPR
- to erasure under Article 17 of the GDPR
- to restriction of processing under Article 18 of the GDPR
- to data portability under Article 20 of the GDPR
- to object under Article 21 of the GDPR
You may exercise your right to lodge a complaint (Article 77 of the GDPR) with, among others, the North Rhine-Westphalian State Commissioner for Data Protection and Freedom of Information.
Please note that you may withdraw your consent at any time. However, withdrawal of consent may limit or prevent use of our offers. Consent may only be withdrawn in writing, though an email to info[@]aevwl.de will suffice. Withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.
15. TRANSFERS TO THIRD COUNTRIES OR INTERNATIONAL ORGANISATIONS
Processed data will not be transferred.
16. PRIVACY POLICY UPDATES
ÄVWL may update this Privacy Policy when necessary.
17. DATA PROTECTION CONTACT PERSONS
If you have any questions about data protection, please contact our data protection officer:
Ärzteversorgung Westfalen-Lippe
for the attention of the Data Protection Officer
Am Mittelhafen 30
48155 Münster
Germany
Telephone: +49 (0) 251-5204-0
E-mail: dsb[@]aevwl.de
18. CONTROLLER
The controller within the meaning of the law is:
Ärzteversorgung Westfalen-Lippe
An institution of the Westfalen-Lippe Medical Association (a statutory body)
Am Mittelhafen 30
48155 Münster
Germany
Telephone: +49 (0) 251 5204-0
E-mail: info[@]aevwl.de